Library Rules

These rules follow the GMS Library SOP 2026 and apply to all Pre & Kindergarten and Elementary students.

1. Library Time

Every class has Library Time with the librarian in a two-week cycle:

1. First week – borrowing books. Students choose books, stay in the library, and return to class when Library Time ends.
2. Second week – library activities. Storytelling, roleplay, writing, book discussion, arts & crafts, Literacy Day, watching and listening to stories, and other literacy activities.

A student who is absent on library day may borrow on the next school day only.

2. Borrowing books

• Colour labels: students choose books that match their age and reading level, shown by the colour label on the spine – red = Upper Elementary, yellow = Lower Elementary, green = Pre & Kindergarten, navy = staff/teachers.
• Library log: Pre & K receive it at Library Time; Elementary receive it 1 day after Library Time. The book and the log go home and are filled in by the student at home, not kept in class.
• Same book again: a student may borrow a favourite book again after 6 months.
• Reminders: the librarian sends parents a WhatsApp reminder to return books – Pre & K 2 days before Library Time, Elementary 1 day before.

3. Late, damaged and lost books

4. Library rules

• Keep quiet and do not disturb others.
• Keep food and drinks away from the book collection.
• Return books to the correct shelf after reading.
• Do not write on, fold or damage books.
• Keep mobile phones on silent.

Borrowing Rules for Library Materials at Green Montessori School Library

Borrowing Procedure for Staff

1. Every borrower shows the library membership card issued by Green Montessori School Library.
2. Borrowers may not use another person's library membership card.
3. All books in the Green Montessori School library room may be borrowed.
4. Personal loans may not be made in a class's name for any reason.
5. Loans in a CLASS's name are the shared responsibility of the teachers who agreed to them at the time of borrowing.
6. Number of items that may be borrowed:
   • Teachers and staff: up to 5 (five) items for 1 month.
   • Teachers taking CGMS: up to 10 (ten) items for 1 month, and must renew the loan if still needed.
   • Director: up to 10 (ten) items.
   • Class (reading corner & reference books): Pre & K up to 60 (sixty) items per term, Elementary up to 90 (ninety) items per term; returned at each rotation (3 months).
7. Borrowed items may be photocopied if needed, with a PO submitted to GA.
8. Every borrower must check the condition of the book with the library staff before borrowing it.

Borrower's Obligations and Responsibilities

1. Borrowers must take good care of borrowed books and must not write in, scribble on, damage or tear pages.
2. Damage to a borrowed book caused by the borrower is fully the borrower's responsibility, and the book must be replaced with the same book in good condition.
3. Loss of a borrowed library book is fully the borrower's responsibility. It can be replaced with:
   the same title, or a book on the same theme.
4. Teachers or staff who resign from Green Montessori School must first obtain a clearance letter (no outstanding loans) from the library.

Sanctions

1. A borrower with an overdue book may not borrow another book until it is returned.
2. A borrower who is 2 (two) months late in returning a book, counted from its due date, is considered to have lost the book.

These rules follow the GMS Library SOP 2026 and are for class teachers.

Each class may borrow books for its reading corner each term: Pre & K up to 60 books, Elementary up to 90 books (reading corner and reference).

• Who: class teachers borrow and return the books and must be present when doing so. All transactions are recorded in the digital system.
• Returning: all books come back at the next rotation (every 3 months), before new books are borrowed. Lost books are replaced based on the book's price.
• Same books next term: not allowed, so other classes can use them.
• Teachers' role: keep the borrowed books organised in class and remind students to handle them carefully.
• Damaged or lost: report to the library staff immediately. Books damaged through negligence are replaced by the person responsible (student or teacher).
• New books: teachers may fill in the request form. New purchases are made once a year; the library team decides which books come first.

Classes take turns choosing books first each term:

S = Shiddiq, A = Amanah, T = Tabligh, F = Fathonah; IH = Ibnu Al Haitham, IS = Ibnu Sina, IK = Ibnu Al Khawaritzmi; AI = Al Idrisi, AJ = Al Jazari, AB = Al Batani.